OVERVIEW

The platform.

DECOTA is a B2B software platform for companies that handle complex customer inquiries, tenders, specifications, and bills of quantities. The platform extracts and structures requirements, checks them against internal guidelines and standards, and matches them with products, services, and existing company knowledge. Every answered requirement extends the knowledge base for the next inquiry.

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PRODUCT PROOF · SAMPLE DATA

What it looks like in the product.

Three excerpts from the platform, each with sample data.

Understand

Requirements Module

Structure requirements. Keep sources. Reuse knowledge.

Requirements from different documents become workable in one place. The team keeps the link to the source and can bring existing knowledge into the assessment.

RESULT IN DAILY WORK

A shared requirements list in which every item keeps its reference to document, page, and section.

Explore the Requirements Module →

REQ-023 in progress under clarification Must

Process capability cmk ≥ 1.67 for press force and joining travel

“For the press force and joining travel characteristics of station 40, a machine capability of cmk ≥ 1.67 must be demonstrated. Verification is carried out on 50 consecutive parts during pre-acceptance at the contractor.”

REFERENCE DOCUMENT

Stator line specification v2.1.pdf

PAGE

SECTION

6.4 Quality requirements

TECHNICAL PARAMETERS5

MACHINE CAPABILITY

cmk ≥ 1.67 (50 parts)

PROCESS CAPABILITY

cpk ≥ 1.33 in series production

PRESS FORCE

0 to 250 kN, tolerance ±1.5%

JOINING TRAVEL

Resolution 0.01 mm

SIMILAR REQUIREMENT FOUND

88 %

cmk 1.67 joining force Kalthoff

REQ-2024-088 · Kalthoff Antriebe SE

RENEGOTIATED

COMP-13849 · DIN/EN/ISO implemented Standard

EN ISO 13849-1, Safety-related parts of control systems

Version 13849-1:2023 · Owner: K. Bauer · Next audit: 11/2026

OverviewDocuments4Products6Requirements24Impact analysis

DEVIATION ANALYSIS

1 checked 1 compliant

Requirement values against the limits of the standard

Performance Level

REQ-014 · Safety functions at Performance Level d

REQUIRED

PL d, category 3

PERMITTED PER STANDARD

≥ 3 PL d

13849-1 Tab. 4

compliant

WHAT WAS CHECKED FOR

Entire company internal

CHK-2410 · 18.05.2026

33 OK 1 warning

Check

Compliance Module

Compare guidelines. Check deviations. Trace assessments.

Requirements can be evaluated against stored guidelines. Sources and documented decisions support the expert review.

RESULT IN DAILY WORK

A documented assessment per requirement with required value, stored guideline, deviation, and decision.

Explore the Compliance Module →

Match

Portfolio Module

Consolidate product knowledge. Find matching features. Spot gaps.

The team compares requirements with product features and sees which solution fits in principle and where technical clarification is needed.

RESULT IN DAILY WORK

A side-by-side view of requirement and product feature that names the open points.

Explore the Portfolio Module →

PROD-CYCLE LINE · ASSEMBLY SYSTEMS GA v 4.2

Cycle assembly line TL-Modular

Revenue: €12.4M/year · Margin: 32.8% · Customers: 47 · Owner: M. Hartmann

OverviewDocuments7FeaturesCompliance9

Adhesive application with bead monitoring

BETA MUST

Domain: Adhesive technology · Type: technical · Owner: A. Yilmaz

42 %

ADOPTION

ACTIVE CUSTOMERS

97,2 %

STABILITY / SLA

LINKED REQUIREMENTS

DEPENDENCY · REQUIRES

Safety concept PL d with SISTEMA verification

FN-RZ-001 · Machine safety

AVAILABLE

FEATURES

Platform features at a glance

Requirements module

INQUIRIES AND REQUIREMENTS

✓Central inquiry and document management
✓Document structure and links
✓AI document analysis and requirement extraction with source references
✓Workspace for manual editing and teamwork
✓PDF viewer with text recognition for scanned documents
✓Structure, assign, validate, and approve requirements
✓Phase and milestone planning
✓Processing history and inquiry metrics

ANALYSIS AND DECISION

✓Management summary
✓Bid/no-bid recommendation with rationale
✓Deal-breaker analysis
✓Cross-document contradiction and consistency check
✓Custom deal-breaker checklists
✓Bidder questions with AI-supported suggestions
✓Human in the loop – review, confirm, or reject AI results
✓Semantic search across requirements, features, and documents
✓AI assistant with inquiry context

SUPPLIERS AND QUOTES

✓Supplier management and supplier portal
✓Create supplier requests from requirements
✓Request rounds, deadlines, and reminders
✓Excel response sheets with import and export
✓Compare supplier quotes and adopt responses
✓Quote and specification editing
✓Costing with line items, surcharges, and scenarios
✓Review and approval of costings
✓GAEB import and export

Portfolio module

✓Product catalog with hierarchies and lifecycle information
✓Capture product features manually or extract them with AI
✓Portfolio matching with degree of fulfillment
✓Feature comparison and gap tracking
✓Comparison with requirements from previous inquiries
✓Reuse of existing inquiries and assessments
✓Reference projects and product bundles
✓Portfolio analytics

Compliance module

✓Management of your own guidelines, standards, and specification documents
✓AI-supported review with citations and evidence
✓Custom review rules and rule-based checks
✓Calculated verification of numerical requirements
✓Evidence and certificate management
✓Assessment of findings with decision history
✓Impact analysis when standards change
✓Record and compare review states
✓Review reports as PDF and Word

Collaboration and administration

✓Task assignment and expert coordination
✓User and department management
✓Roles, permissions, and data visibility
✓Notifications and activity history
✓Single sign-on and two-factor authentication
✓Audit log for business processes
✓German and English

See DECOTA in action.

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