Parts of a system or project are purchased or subcontracted. The customer requirements for them must be selected, reviewed, and passed on without internal assessments going along.
Manual breakdown
Requirements are picked out of the customer documents by hand for every trade.
Scattered queries
Supplier queries run via email and phone and do not find their way back to the requirement.
Quotes that are hard to compare
If every partner receives different documents, the responses are hard to compare.
GUIDED WORKFLOW
Four steps as they occur for outsourced trades and purchased assemblies. Select a step. Only what you select and release is shared.
INPUT
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SUPPORT FROM DECOTA
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YOUR TEAM’S ACTION
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RESULT
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WORK RESULT
A sub-specification for a trade or an assembly whose items refer back to the customer inquiry. All partners receive the same basis, and responses can be assigned to the requirement.
REQUIREMENTS PACKAGE CONVEYOR TECHNOLOGY · APPROVED
ILLUSTRATIVE EXAMPLE| ITEM | REQUIREMENT | SOURCE | PASSED ON |
|---|---|---|---|
| R-012 | Conveying speed 0.8 to 1.2 m/s, variable | Specification p. 14, sec. 3.2 | yes |
| R-019 | Protection class IP54 for all drives | Specification p. 22, sec. 5.4 | yes |
| R-024 | Throughput 120 units per minute, derived for conveyor technology | Specification p. 18, sec. 4.2 | yes |
| internal | Assessment “Deviation” for R-024, costing assumptions | Internal assessment | no |
Approval: procurement · Attachment: layout plan rev. B · Sending and communication via your existing channels, no supplier portal.
BENEFITS
BEFORE
Requirements are picked out by hand per trade and copied into a document.
AFTER
Relevant requirements are selected from the assessed list, and the source reference is preserved.
Metric: time for a reviewed requirements package
BEFORE
Partners receive different excerpts, internal notes slip through.
AFTER
All partners receive the same approved package. Internal assessments stay out.
Metric: queries about the scope of work
BEFORE
Supplier answers have to be assigned to the requirements manually.
AFTER
Responses refer to the same items and can be placed side by side.
Metric: effort to assign responses
Your potential time savings
Run your own scenario with your own assumptions in the ROI calculator.
BEFORE THIS
The items of the package come from the jointly assessed customer inquiry with source and ownership.
To the application →ALONGSIDE
If a purchased assembly is adapted, the development question remains linked to the package.
To the application →Your team compiles the relevant requirements and released attachments into a supplier package. Suppliers then have a traceable basis for their response. Answering and clarifying supplier questions directly inside DECOTA is currently being expanded.
Only the content selected and released for that particular supplier is shared. Internal assessments and cost calculations are not carried over automatically. Your team decides which technical documents and contract terms belong in the package.
A shared requirements baseline makes it easier to compare scope, deviations, and open items. Side-by-side comparison of supplier responses and prices inside DECOTA is under development. Commercial evaluation and the review of contract terms stay with the responsible departments.
Bring a trade or an assembly that you request regularly. We show the workflow with your documents or with prepared sample data.
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