This question must be answered before every commitment. Specification, bill of quantities, attachments, and contract documents are on the table, and the assessment is spread across several departments.
Reading multiple times
The same documents are often read several times because summary, expert review, and costing start separately.
Manual transfer
In distributed workflows, requirements are transferred into lists by hand. The link to source and ownership is easily lost along the way.
Scattered queries
Queries travel by email, and experience from earlier proposals is hard to access.
GUIDED WORKFLOW
Seven phases as they commonly occur in tenders. Select a phase. On the left is how it often runs today, on the right what DECOTA makes visible. Costing, expert approval, and submission remain your team’s tasks.
TODAY, OFTEN
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SUPPORT FROM DECOTA
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YOUR TEAM’S ACTION
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RESULT
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BID
Departments are assigned, dates are set. Continue with phase 4, validation.
NO-BID
The rationale is documented and remains retrievable for later inquiries. This branch ends here.
Depending on the company, the bid/no-bid decision is made after a rough pre-check or only after an in-depth assessment. Both paths can be mapped.
A new document version leads back to phase 4. Only the affected assessments are reviewed again by experts, followed by the revised submission. The workflow is not a one-time linear automation.
WHAT YOUR TEAM DOES
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WHAT DECOTA MAKES VISIBLE
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RESULT
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WORK RESULT
Every item references its source, the product evidence used, the ownership, and the next step. DECOTA’s suggestion and the department’s assessment remain visibly separate.
REQUIREMENT R-024 · PACKAGING LINE NORTH
ILLUSTRATIVE EXAMPLESOURCE PASSAGE · ORIGINATES FROM
Customer specification Packaging line North, page 18, section 4.2 Performance data
“In continuous operation, the system must process 120 units per minute. Verification takes place during pre-acceptance over a period of 60 minutes.”
PRODUCT EVIDENCE · CHECKED AGAINST
Variant A, revision 3
Rated output 100 units per minute
Data sheet VA-R3, as of 02/2026
SUGGESTION FROM DECOTA
Required 120, on record 100 units per minute. Deviation flagged.
ASSESSMENT · APPLICATION ENGINEERING
Deviation, to be reviewed by expertsM. Hartmann · rationale recorded
BENEFITS
The result is an expert-assessed basis for the proposal. The numbers behind it come from your operations, not from this page.
BEFORE
Requirements are transferred by hand from several documents into lists.
AFTER
Detected requirements are reviewed and completed instead of retyped. The source reference is preserved.
Metric: time for capture including verification
BEFORE
Who reviews which item lives in emails and separate spreadsheets.
AFTER
Ownership and status per requirement are visible to everyone involved.
Metric: open requirements without an owner
BEFORE
Critical items often surface only during costing or after submission.
AFTER
Knockout criteria and deviations become visible before the decision.
Metric: time to first assessment
Your potential time savings
Run your own scenario with your own assumptions in the ROI calculator.
WHAT COMES NEXT
Assessed requirements such as R-024 are compared with product features and variants. Coverage, deviations, and open evidence become visible to the team.
To the application →WHAT COMES NEXT
Compile relevant requirements for a trade or an assembly and keep the link to the customer inquiry.
To the application →DECOTA issues a reasoned bid/no-bid recommendation. It consolidates requirements, identifiable risks, open questions, and existing assessments. Your team reviews the recommendation and decides whether, and under what conditions, to pursue the inquiry.
DECOTA structures and assesses the requirements and generates a draft functional specification for your specialists to work from. That supports the preparation of the technical scope of supply. Cost calculation, formal approval, and proposal submission remain in your existing process.
When two document revisions are compared, DECOTA shows which requirements changed, which are new, and which were withdrawn. Your team reviews the mapping, updates the affected requirements and assessments, and adopts the new ones. Withdrawn requirements are archived with their history.
Bring a typical inquiry. We show the workflow with your documents or with prepared sample data.
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